Privacy Policy

Privacy Policy of docimpact e.V.

docimpact e.V. operates the www.docimpact.org website, which provides the SERVICE.

This page is used to inform website visitors regarding our policies with the collection, use, and disclosure of Personal Information if anyone decided to use our Service, the docimpact website.

If you choose to use our Service, then you agree to the collection and use of information in relation with this policy. The Personal Information that we collect are used for providing and improving the Service. We will not use or share your information with anyone except as described in this Privacy Policy.

This privacy policy tells you what to expect when docimpact e.V. collects or processes personal information. We are committed to protecting your privacy and we take our responsibility regarding the security of your information very seriously. All data is held in accordance with the guidelines set out in the General Data Protection Regulation (GDPR).

Information Collection and Use

The following lists the most common ways in which we collect your Personal Information.

When you sign up to receive e-mail newsletters from us;
When you participate in surveys, panels, or research;
When you register for and participate in our programs, screenings, initiatives, and events;
When you request information or assistance;
In conjunction with your employment inquiries or applications;
When you participate with social media accounts involving docimpact e.V.;
When you communicate with us through the Website;
In conjunction with any other place on the Website and email where you knowingly volunteer personal information.

Generally, we collect the following types of Information:
Relevant contact information such as your name, email address and telephone number
We may collect certain demographic data such as age, gender, and five-digit zip code as part of collecting personal information;
We automatically log certain usage information about your use of the Website. This information includes a reading history of the pages you view. We use this information to provide you with a more customized experience on the Website;
We collect and store additional “traffic data” such as time of access, date of access, software crash reports, session identification number, access times, and referring website addresses
The communications you exchange with us via emails, calls and social media.

We also collect and store certain other information regarding our users’ use of the Website so that third parties may provide us with reports and analysis regarding usage and browsing patterns of the Website.

Log Data

We may combine information gathered from the Website and information that we have received, gathered, acquired, or stored from other sources, both information collected offline by docimpact e.V. and information received from third parties—including information that currently exists in our files—into a single customer record. We also use and/or combine information that we collect offline or receive from third-party sources (e.g., contact information from our advisors) to edit, enhance, and/or check the accuracy of your record.

General Use

For editorial purposes;
Responding to your inquiries;
Communicating with you about your enquiries and sending you information about docimpact e.V.;
Communicating with you about changes to our policies;
Sending you newsletters, mailings, and information about programs, initiatives, activities, and events by e-mail or another medium;
Processing your employment application;
Event or program registration;
Optimizing or improving our programs, services, and operations;
Research and development;
Detecting, investigating, and preventing activities that may violate our policies or be illegal;
Performing statistical, demographic, and marketing analyses of our audiences.

We will not retain your data for longer than is necessary to fulfill the purpose it is being processed for. To determine the appropriate retention period, we consider the amount, nature and sensitivity of the personal data, the purposes for which we process it and whether we can achieve those purposes through other means.

When we no longer need your personal data, we will securely delete or destroy it. We will also consider if and how we can minimise over time the personal data that we use, and if we can anonymise your personal data so that it can no longer be associated with you or identify you, in which case we may use that information without further notice to you.

docimpact e.V. adheres to the highest standards of ethical practices in all our operations and is dedicated to protecting the privacy of everyone in our network. Except as disclosed below, we don’t sell, barter, give away, rent, or permit anyone outside docimpact e.V. to use or access your personal information and in all cases we only share your personal information where it is in the legitimate interest of furthering the philanthropic aims of docimpact e.V.

We occasionally use independent contractors and third-party agents, affiliates, and partners to perform functions such as marketing, analytics, providing customer service, etc., on our behalf. These entities have access to the personal information needed to perform their functions and are contractually obligated to maintain the confidentiality and security of any personal information collected from the Website. They are restricted from using, selling, distributing, or altering this data in any way other than to provide the requested services to docimpact e.V.. We may also occasionally share your personal information with our organizational and funding partners, grantees, or co-sponsors of our programs, activities, initiatives, and events from time to time. We endeavour to share your personal information only with partners, grantees, and co-sponsors who will respect your personal information. Although our treatment of your personal information is governed by this Privacy Policy, our partner or co-sponsor’s treatment of your personal information will be governed by the partner or co-sponsor’s privacy policy. You may withdraw your consent to our sharing of your personal information with partners and co-sponsors at any time by contacting us, details below.

We may also use or disclose your personal information if required to do so by law or in the good-faith belief that such action is necessary to (a) conform to applicable law or comply with legal process served on us or the Website; (b) protect and defend our rights or property, the Website, or our users; and (c) act under emergency circumstances to protect the personal safety of us, our affiliates, our agents, or the users of the Website or the public.

Your Data Protection Rights

We will use reasonable efforts to securely process all personal information in line with the rights specified under the GDPR, in particular those related to the following requests:

Request information about whether we hold personal information about you, and, if so, what that information is and why we are holding/using it.

Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.

Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.

Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing by contacting us.

Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.

Object to automated decision-making including profiling that is not to be subject of any automated decision-making by us using your personal information or profiling of you.

Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.

Request transfer of your personal information in an electronic and structured form to you or to another party (commonly known as a right to “data portability”). This enables you to take your data from us in an electronically useable format and to be able to transfer your data to another party in an electronically useable format.

Withdraw consent. In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.

We hold your information and use it as described in this Privacy Policy and will use reasonable measures to ensure that your personal information is only transferred to third parties who also maintain at least the standard of protection required under the GDPR.

We consider that docimpact e.V has a legitimate interest in collecting and processing your information. This provides our lawful basis to use your personal information, within the limitations set forth herein.

We reserve the right to modify or amend the terms of this Privacy Policy from time to time without notice. Your continued use of our Website following the posting of changes to this Privacy Policy will mean you accept those changes.

  • To facilitate our Service;
  • To provide the Service on our behalf;
  • To perform Service-related services; or
  • To assist us in analyzing how our Service is used.

We want to inform our Service users that these third parties have access to your Personal Information. The reason is to perform the tasks assigned to them on our behalf. However, they are obligated not to disclose or use the information for any other purpose.

Security

We value your trust in providing us your Personal Information, thus we are striving to use commercially acceptable means of protecting it. But remember that no method of transmission over the internet, or method of electronic storage is 100% secure and reliable, and we cannot guarantee its absolute security.

Links to Other Sites

Our Service may contain links to other sites. If you click on a third-party link, you will be directed to that site. Note that these external sites are not operated by us. Therefore, we strongly advise you to review the Privacy Policy of these websites. We have no control over, and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

Changes to This Privacy Policy

We may update our Privacy Policy from time to time. Thus, we advise you to review this page periodically for any changes. We will notify you of any changes by posting the new Privacy Policy on this page. These changes are effective immediately, after they are posted on this page. This privacy policy was created with the GDPR Generator.

Contact Us: contact@docimpact.org

If you have any questions or suggestions about our Privacy Policy, do not hesitate to contact us.